Readmission Policy and Procedure

Students who are not active during two (2) or more consecutive terms or who are under suspension for disciplinary or academic reasons, and wish to continue their studies, must apply for readmission to the Institution.

Regular students who have discontinued their studies for one year or more will be readmitted under the procedure in effect.  The applicable curriculum will be the one outlined in the Catalog in effect at the time of readmission.  Each applicant will be evaluated by the Department Director to which the student is seeking readmission.

Readmission applications must be submitted at least one (1) month prior to the next registration period.  If the student does not register during the period requested, the application will remain active for one (1) additional term.

Steps for readmission:

The student will complete and submit the Readmission Application Form to the Registrar’s Office who will notify the Readmission Committee.

• A non-refundable readmission fee.
• Upon payment of the readmission fee, the Finance Office will notify the student of any outstanding debt with the Institution.
• If the student is indebted to the Institution, the process of readmission will be delayed until the student pays the debt and receives clearance from the Finance Office.
• The Registrar’s Office will apply the following criteria to evaluate the readmission application:
  a.   Study any evidence of disciplinary measures taken or noncompliance with University regulations and any stipulations made.
  b.   Verify that the student complies with the minimum GPA according to Table A (Retention Index).
  c.   Confirm the student complies with the required suspension time limit.
• A student whose readmission application has been denied may appeal to the Readmissions Committee through the Registrar’s Office.  The student will receive instructions regarding the procedure to follow in order to request reconsideration by the Committee.
• If the student has a lower grade point than required or if the required suspension time limit has not expired, and the Committee rules in favor of the student, readmission will be granted on a probationary basis.  The conditions of the probation period are as follows:
  a.   The student must pass all courses for which he/she is registered with a grade of “C” or higher.
  b.   The academic load will be limited to twelve (12) credit hours maximum per term for undergraduate students and six (6) credit hours maximum for graduate students.
  c.   The GPA should be increased or improved according to what has been established.
• Students who have interrupted their studies at Polytechnic University Miami Campus at their will, and during this inactive period, have attended another institution (or other institutions) without prior permission from the Department Director, will have no right to request the transfer of credit hours taken at other institutions.
• The decision of the Readmissions Committee will be sent in writing to the student through the Registrar’s Office.

Graduation Requirements

Polytechnic University Miami Campus reserves the right to make changes in the curricula and degree requirements whenever, in its judgment, the same are considered beneficial for the Institution.  As a rule, a student is entitled to graduate under the curriculum requirements in effect at the time of admission to the University.  However, students who fail to fulfill the graduation requirements within the regular period of time assigned to their corresponding curricula, and students who re-enroll after a period of one year of absence or more, are governed by the requirements applicable to the class in which they will graduate.

To receive a graduation diploma from Polytechnic University Miami Campus, candidates must meet the following conditions:

1. Apply for graduation after the successful completion of 80% of the required credit hours by filing an application form at the Registrar’s Office.
2. Pay the graduation fee and satisfy all other financial obligations to the University no later than the date specified in the Academic Calendar.
3. Students must have been recommended for the degree by their corresponding Dean and Faculty to the President of Polytechnic University and to the Board of Trustees.
4. Students completing requirements in the Summer, Fall, Winter and Spring terms are invited to attend the Commencement Exercises the following Summer.
5. Students should have taken the final credit hours for the degree at Polytechnic University Miami Campus with the understanding that these credit hours correspond to at least the total credit hours of the last year of the program as specified and described in the Catalog.
6. The student must attain a minimum cumulative grade point average of 2.00 in the student’s major as well as a minimum cumulative grade point average of 2.00.  It is highly recommended that students repeat, if possible, all concentration courses passed with “D” in order to improve their GPA.
7. The student must satisfy all credit hours specified for the degree within a period equivalent to six (6) years.  After the expiration of said period, all doted or expired courses must be replaced with third and fourth year courses, unless otherwise authorized by the corresponding Department Head and Dean of Faculty.
8. For graduation with honors, the undergraduate student must satisfy all of the following additional criteria:
   a)   Completed at least 65% of the credit hours required for graduation at Polytec Miami
   b)   Earned at Polytechnic University Miami Campus an overall (including all attempted credit hours) grade point average of:  3.250-3.499 for Cum Laude; 3.500-3.899 for Magna Cum Laude; or 3.900-4.000 for Summa Cum Laude

Curricular changes

Students enter the University under the guidelines of the annual catalog based on the student’s date of acceptance.  All requirements within that year’s catalog pertaining to the student’s chosen major must be met for graduation.

If curriculum changes, students are not obligated, but may elect, the new course in lieu of the prescribed course in the entrance catalog.  The Department Director will facilitate any necessary transitions if curriculum or requirements change.

Graduation Application

Candidates for a bachelor’s or master’s degree that have completed at least 80% of the required credit hours must apply for graduation.  Applications may be obtained at the Registrar’s Office.  The application must be completed and a graduation fee paid no later than the date specified in the Academic Calendar.  The application should be completed and returned to the Registrar’s Office after obtaining the clearance of the Library, Financial Aid Office, and the Finance Office indicating payment of a non-refundable graduation fee.  Any alleged errors in the analysis of an academic record should be reported to the Registrar within a week after it has been received.

Certifications and Transcripts

Transcripts or any other official statement will be issued by the Registrar usually within two weeks after the student submits a written request and pays the corresponding fee.  However, when a request is made at the beginning or the end of a term, a longer period of time for issuance may be required.

To transfer credit hours to other colleges and universities and to supply information to certifying agencies and prospective employers, official transcripts are issued in a confidential manner.  These are mailed directly to the addresses designated by the students and are never given to the student or any other individual.

Students may also obtain an official copy of the transcript of credits marked student copy.  Any alleged errors in the transcript should be reported to the Registrar within ten (10) days of receipt.

A transcript and certification fee is charged for each transcript.  All services are denied to debtor students.

Transfer of Credits – Out

Most colleges and universities accept transfer credits from regionally accredited universities, subject to limitations on elapsed time and the number of credits.  Although the University is regionally accredited, it remains the responsibility of the student to confirm the transferability of Polytechnic University Miami Campus credits to another college or university program.

Diplomas

The Registrar’s office will contact graduates once their diplomas are ready to be claimed.

Change of Address

When students submit their applications for admission, they are required to write down their mailing address.  After admission, changes of address should be reported immediately to the Registrar’s Office.  If the student’s address is not updated by the student, the University will not be responsible for correspondence it sends which is not received by the student.  Any notice, official or otherwise, mailed to a student’s address as it appears on the records shall be deemed sufficient notice.

Military Training

Polytechnic University Miami Campus students may request consideration of credit award for documented military training.  The Academic Dean has the responsibility of working with the student to evaluate the request and to determine if the credit option is appropriate.  A maximum of 30 credit hours of military training will be accepted into the University.

Standardized Examinations

The University will accept a maximum of 30 credit hours of standardized testing credit.  All such credit will be listed on the student’s transcript and will not be removed once it has been recorded.  Students may receive credit after successfully completing any of the following standard examinations: College Level Examination Program (CLEP) and/or Defense Activity for Non-Traditional Educational Support (DANTES), as per the American Council on Education (ACE) recommendations.  Students are not required to pay additional fees for transfer credits.

Contact

Lourdes Ramírez
Registrar & Finance Officer
lramirez@pupr.edu
Telephone (305) 418-8000, Ext. 707