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Registration for all students is held prior to the beginning of each trimester on designated registration days as stipulated in the Academic Calendar. Completion of registration for each term is a prerequisite to class attendance. The academic year consists of three terms, and one optional summer session. Fall, Winter, and Spring classes are scheduled from 4:00 pm to 10:30 pm, Monday through Thursday, and from 9:00 am to 1:00 pm on Saturdays. Depending on the term, students may be required to make up class contact hours lost because of holidays. Summer class hours are subject to defer pending student needs.
The minimum full-time load per term is twelve (12) credit hours for undergraduate students. To register for sixteen (16) credit hours or more, the student must acquire the approval of the Academic Director. The minimum full-time load per term is six (6) credit hours for graduate students. To register for nine (9) credit hours or more, the student must acquire the approval of the Academic Director. Credit hours will not be awarded for courses in which the student is not properly registered.
Traditional in-residence, teleconference courses, hybrids and online are offered on the campus during the evening during traditional academic terms throughout the year.
Prior to the first class meeting of a course a student may, add or drop from courses by completing an Add/Drop Form at the Registrar’s Office.
Policy: Students may add a course during the official Add/Drop period; dropped courses will not appear in permanent record. Approval of the student’s instructor is necessary before any course change is made. For withdrawal after the Add/Drop period, refer to the Course Withdrawal Policy.
Polytechnic University Orlando Campus does not encourage course withdrawal. It is recommended the students meet with their academic advisor to discuss possible options. In the event that withdrawal is the only alternative or if for any reason a student needs to withdraw from the University, the following procedures must be performed.
The University reserves the right to cancel any scheduled class within the first week of a trimester due to insufficient enrollment or for which the designated instructor is unable to meet his or her teacher commitment. Tuition is fully refundable for any cancelled course.
The alpha numeric grading system will appear in the midterm and final reports are as follows:
A. Excellent (4 honor points per credit hour)
B. Good (3 honor points per credit hour)
C. Satisfactory (2 honor points per credit hour)
D. Deficient (1 honor point per credit hour)
F. Failure (0 honor points per credit hour)
I. Incomplete (0 honor points per semester hour)
AU Auditor
R Repeated course
W (Withdrawal) Indicates that the student was permitted to withdraw from a course without penalty. It indicates the authorization of the officers named in the two previous sections.
P Passed, only for specified courses.
NP Not passed, only for specified courses.
S Satisfactory
NS Non Satisfactory
E Expired course
I Incomplete – Accompanied by a letter grade
RQ Student is not complying with the pre-requisites.
NR Never Reported (Registered student without attendance record)
The grade index of a student is the measure of academic achievement. It is based on a 4-point system. A student may be allowed to repeat a course passed with a “D”, before taking the next course in the sequence, if the corresponding Department Head considers that the case has sufficient merits to receive authorization. In computing the grade index, the highest grade obtained in a repeated course will be used whenever it is higher than the original grade. If the grade obtained in the repeated course is lower than the original grade, the original grade will prevail.
The policy and procedures for student retention, probationary status, suspension, and permanent dismissal are established for the evaluation of a student’s academic achievement. Polytechnic University Orlando Campus requires every student to demonstrate academic progress in the number of academic credit hours completed and the grade point average the student maintains.
Students should maintain regular attendance if they are to attain maximum success in the pursuit of their studies. Students who have not attended any classes during the first two weeks of the academic term are automatically disqualified to charge such tuition to federal funds. The instructor, after receiving the class roster, will submit, in writing, the names of all such students to the Office of the Registrar.
It is recognized that the record of class attendance may vary according to the student, the instructor or the course. On occasions, it may be necessary for the student to be absent from scheduled classes or laboratories for health reasons. The student is responsible for contacting the instructor for all work, completed or assigned. Instructors in charge of courses in all programs of study are required to include in their midterm and final grade reports the total number of absences of all students. The Registrar will not accept reports if this condition is not met by the instructor.
This document includes the norms and procedures of student academic progress at the graduate level. The purpose of these norms and procedures is to define the parameters to be used in the retention, probation, suspension, and academic dismissal of students. They establish the mechanisms to be followed in the evaluation of student academic progress. These norms and procedures apply to every student admitted or readmitted to pursue graduate studies.
The Polytechnic University Orlando Campus requires that all graduate students demonstrate academic progress through the number of approved credit-hours and general average.
| Total Credit-hours Accumulated at Polytechnic University* | MinimumGeneralAverage |
|---|---|
| 0-9 | 2.50 |
| 10-18 | 2.80 |
| 19 or more | 3.00 |
*Total accumulates = Transferred + Passed credit hours
These rules and regulations are in effect since the beginning of the 2015-2016 academic year. Any student affected by norms and procedures eliminated by these new rules and regulations may apply for reconsideration of his (her) case.
Polytechnic University Orlando Campus students may request consideration of credit award for documented military training. The Academic Director has the responsibility of working with the student to evaluate the request and to determine if the credit option is appropriate. A maximum of 30 credit hours of military training will be accepted into the university.
The University will accept a maximum of 30 credit hours of standardized testing credit. All such credit will be listed on the student’s transcript and will not be removed once it has been recorded. Students may receive credit after successfully completing any of the following standard examinations: College Level Examination Program (CLEP) and/or Defense Activity for Non-Traditional Educational Support (DANTES).
Credit Hour Credit hour corresponds to fifteen (15) contact hours per credit per term for a lecture course and thirty (30) to forty-five (45) contact hours per term per credit for laboratory or practicum course.
Attempted Credit Hours Credit hours the student has registered at Polytechnic University Orlando Campus, and in which he/she has obtained I, A, B, C, D, F, or W, including all repetitions.
Transferred Credit Hours Credit hours taken on other college campuses, recognized by accrediting agencies, which the student has passed with grades of A, B or C, and that are accepted by the Department Director or the corresponding Dean’s approval, in accordance with Polytechnic University Orlando Campus’s policy. Any credit hours taken to comply with the preparatory courses required in a program cannot be used as a general elective transferred class.
Passed Credit Hours Attempted credit-hours taken at Polytechnic University Orlando Campus in which A, B, C or D grades are obtained, except in those specific cases defined by the departments.
Grade Point Average (GPA) The measure of academic merit achieved by the student. It is calculated by dividing the total accumulated honor points by the number of credit hours in which the student has received final grades, including outstanding F’s.
Dismissal for Academic Deficiency A student who systematically fails to satisfy the achievement index may be permanently dismissed from Polytechnic University Orlando Campus for academic deficiency.
Academic Progress The measure that shows whether the student passes 66% of the attempted credit hour with a grade point average equal to, or higher than, the retention index. See Table A or Table B, whichever applies.
Repeated Courses Undergraduate courses enrolled two or more times because the student has obtained a grade of D, F or W. For the purpose of determining the Grade Point Average only the highest grade will be used.
Year Academic year consisting of three consecutive academic periods named trimesters from August to May of the following year. The Summer academic period is optional.
Doted Courses All courses will be extinct, expired or doted eight (8) years after being passed. This rule applies equally to courses passed at Polytechnic University Orlando Campus or to transfer courses. The respective Director may validate some courses after evaluating each course. The student must repeat all those confirmed doted by the Director, or in its place may be authorized by the Dean instead to take advanced equivalent courses.
Academic Term One of the three consecutive academic periods named trimesters consisting of twelve (12) weeks each or the Summer consisting of six (6) weeks session which jointly constitute an academic year.
Retention Index (Qualitative Element)
Polytechnic University Orlando Campus adopts the required retention index, as seen in Table A, in accordance with the number of completed credit hours and transferred credit hours. (Students are required to obtain an average of 2.00 in concentration courses for graduation purposes.) This constitutes the Institutional Policy, administered by the Registrar’s Office.
| Total Accumulated* Hours Range Credit Hours | Minimum Grade Point Average (GPA) |
|---|---|
| 0-30 | 1.50 |
| 31-60 | 1.65 |
| 61-90 | 1.80 |
| 91 or more | 2.00 |
*Total accumulated = Transferred + Passed credit hours
Transferred credit hours will not be used to compute the grade point average, but they will be counted to determine the level or year to which the student belongs.
Maximum Time Allowed to Complete an Academic Degree, Students must complete graduation requirements within a maximum time equivalent to 150% of the credit hours required by the academic degree program enrolled.
Probationary and Suspension Status Students whose academic progress does not satisfy the qualitative elements will begin a probationary period that will not exceed two consecutive academic terms before being suspended for one term. After suspension is effective, the student may return under a probationary status for a maximum period of one (1) additional academic term, at the end of which may be suspended for a period of three academic terms. The student may be admitted once again under a probationary status for one academic term. In the event he/she does not succeed, he/she will be permanently dismissed.
Incomplete If the professor grants an Incomplete (I) grade in a course, it must be accompanied by a letter grade. The student must complete course requirement within thirty (30) days. Otherwise, the incomplete grade will be changed to the grade which accompanied the incomplete.
Dual Courses Graduate courses which content can be validated to substitute an undergraduate course. These courses will be used in the graduate admission process as transferred and will be counted as part of the Master Degree. The maximum courses allow to be used per undergraduate program is 4 courses. The validation of these courses in the Master Degree will reduce the total credits from 39 to 27. The validation form should be approved by the Academic Dean prior attending to the course.
To apply for these courses the student should have:
