Academic Transcript

Requesting an Academic Transcript

Transcript is an official and confidential document of the academic performance of the student in the institution. It will include courses, contact hours and grades. Also include the degree conferred in the case of graduate students. There are two types of academic transcript: Official and Student Copy

• Official Transcript – shall be sent directly by Polytechnic University of Puerto Rico to the address or addresses indicated by the student,
• Student Copy – is for PERSONAL USE; this shall be noted in the transcript

• Processing time for transcript is 5-7 business days, after receiving the request and payment.
• Any claim related to this request must be submitted within thirty (30) days from the date you request your transcript order.

How to request an academic transcript?

There are two ways to request the transcript:

• On Campus – students may request transcripts on-campus
• Online – the student can request the transcript at www.getmytranscript.org

• The cost of the service is $8.00 per copy (subject to change).
• No transcript will be processed to any student with a delinquent status in the finance department
• No transcript will be processed to third parties without the written consent of the student. In such a case, the authorized person should personally submit the application at the Integrated Services Center (CESI), wherein the authorization, photo ID, both the student and the authorized person, address which will be sent (in the case of official name and address of the institution), and payment service
• Questions or additional information about services, you may contact mcamacho@pupr.edu email or phone (787) 622-8000 x 280.

NOTE: No applications will be accepted by fax, email or phone

Readmission

To apply for readmission: 1. No readmission application will be considered for any students with outstanding debt. 2. Students born in Puerto Rico or United States must submit their birth certificate. 3. Foreign students must submit documentary evidence of legal status (certificate of naturalization or residence). 4. * Special Students should attach an authorization document from their institution of origin to their readmission request. Their course load should not exceed 12 credits; otherwise they must complete additional paperwork at the Admissions Office. 5. For a change of faculty when applying for readmission, you must have approved 24 credits or more. This does not apply to students on academic probation. Transfers to the School of Architecture will be approved depending on availability during the requested quarter. 6. Students who are active in the US military should submit attached orders to be exempted from paying the readmission application fee.

Important Note

After the application has been evaluated, the student will receive an enrollment notice for two consecutive quarters. If the student does not enroll in this time period, an application for readmission must be filed again. The Summer quarter is optional. Students who have interrupted their studies for a year or more shall be held to the rules, procedures, curriculum and general catalog current at the time the readmission is approved. All documents submitted to establish eligibility for readmission becomes property of the PUPR. Likewise for the readmission fee, which is nonrefundable. Falsifying information submitted in this application may be considered sufficient reason to deny readmission to the Polytechnic University of Puerto Rico (PUPR).

Access Digital Readmission Form 

Academic Change of Program

Students enter the university under the guidelines of the annual catalog based on the student’s date of acceptance.  All requirements within that year’s catalog pertaining to the student’s chosen major must be met for graduation If curriculum changes, students are not obligated, but may elect, the new course in lieu of the prescribed course in the entrance catalog.  The Department Director will facilitate any necessary transitions if curriculum or requirements change. Download Academic Program Change Form 

Internal Transfer Students

Internal Transfer Students – Students transferred between Polytechnic University Campuses. Any student requesting a transfer form one campus to another should:

• Complete an Authorization for Internal Transfer form and present it to the transferring campus
• If the student has an inactive status (two consecutive quarters) he/she should apply for readmission and internal transfer
• The student must complete a minimum of 36 credits of the Bachelor’s Degree or 12 credit of the Master’s Degree at Orlando Campus to be considered for graduation.

All the courses and credits from the previous campus will be evaluated for program he/she is enrolling. The additional course analysis for the completion of the program will be based on the academic program requirements. However, all the attended credits under the same institution will be used to determine the student Grade Point Average.   Download Internal Transfer Authorization Form 

Graduation Application

Candidates for a bachelor’s or master’s degree, who have completed at least 80% of the required credit hours, must apply for graduation.  Applications may be obtained at the Registrar’s Office.  The application must be completed and a graduation fee paid no later than the date specified in the Academic Calendar.  The application should be completed and returned to the Registrar’s Office after obtaining the clearance of the Student Learning Center, Financial Aid Office, and the Finance Office indicating payment of a nonrefundable graduation fee.  Any alleged errors in the analysis of an academic record should be reported to the Registrar within a week after it has been received.

Graduation Requirements

Polytechnic University Orlando Campus reserves the right to make changes in the curricula and degree requirements whenever, in its judgment, the same are considered beneficial for the Institution.  As a rule, a student is entitled to graduate under the curriculum requirements in effect at the time of admission to the University.  However, students who fail to fulfill the graduation requirements within the regular period of time assigned to their corresponding curricula, and students who re-enroll after a period of one year of absence or more, are governed by the requirements applicable to the class in which they will graduate. To receive a graduation diploma from Polytechnic University Orlando Campus, candidates must meet the following conditions:

• Apply for graduation after the successful completion of 80% of the required credit hours by filing an application form at the Registrar’s Office.

• Pay the graduation fee and satisfy all other financial obligations to the University no later than the date specified in the Academic Calendar.

• Their corresponding Dean and Faculty must have recommended students for the degree to the President of Polytechnic University and to the Board of Trustees.

• Students completing requirements in the Summer, Fall, Winter and Spring terms are invited to attend the Commencement Exercises the following Summer.

• Students should have taken the final credit hours for the degree at Polytechnic University with the understanding that these credit hours correspond to at least the total credit hours of the last year of the program as specified and described in the Catalog.

• The student must attain a minimum cumulative grade point average of 2.00 in the student’s major as well as a minimum cumulative grade point average of 2.00.  It is highly recommended that students repeat, if possible, all concentration courses passed with “D” in order to improve their GPA.

• The student must satisfy all credit hours specified for the degree within a period equivalent to six (6) years.  After the expiration of said period, all doted or expired courses must be replaced with third and fourth year courses, unless otherwise authorized by the corresponding Department Head and Dean of Faculty.

• For graduation with honors, the undergraduate student must satisfy all of the following additional criteria:
  • Completed at least 65% of the credit hours required for graduation at Polytechnic University Orlando Campus
  • Earned, at Polytechnic University Orlando Campus an overall (including all attempted credit hours) a grade point average of:  3.250-3.499 for Cum Laude; 3.500-3.899 for Magna Cum Laude; or 3.900-4.000 for Summa Cum Laude

Curricular Changes

Students enter the university under the guidelines of the annual catalog based on the student’s date of acceptance.  All requirements within that year’s catalog pertaining to the student’s chosen major must be met for graduation If curriculum changes, students are not obligated, but may elect, the new course in lieu of the prescribed course in the entrance catalog.  The Department Director will facilitate any necessary transitions if curriculum or requirements change.

Registration

Registration for all students is held prior to the beginning of each trimester on designated registration days as stipulated in the Academic Calendar.  Completion of registration for each term is a prerequisite to class attendance.  The academic year consists of three terms, and one optional summer session.  Fall, Winter, and Spring classes are scheduled from 4:00 pm to 10:30 pm, Monday through Thursday, and from 9:00 am to 1:00 pm on Saturdays.  Depending on the term, students may be required to make up class contact hours lost because of holidays.  Summer class hours are subject to defer pending student needs.

Change of Information

When students submit their applications for admission, they are required to write down their mailing address.  After admission, changes of address should be reported immediately to the Registrar’s Office.  If the student does not update the student’s address, the University will not be responsible for correspondence it sends which is not received by the student.  Any notice, official or otherwise, mailed to a student’s addresses as it appears on the records shall be deem sufficient notice.

Change of Address

When students submit their applications for admission, they are required to write down their mailing address.  After admission, changes of address should be reported immediately to the Registrar’s Office.  If the student does not update the student’s address, the University will not be responsible for correspondence it sends which is not received by the student.  Any notice, official or otherwise, mailed to a student’s addresses as it appears on the records shall be deem sufficient notice.

Resources

Catalog 2018 – 2019

Veterans

Affairs related to veteran students are coordinated, counseled and evaluated in the institution’s Registrar Office. It is our duty and commitment to inform you about the range of benefits this service provides. The program also pays benefits to eligible veterans, reserve members and active duty service members while they are in an approved education or training program. Additionally, it can help veterans with service-associated disabilities to find and maintain suitable employment.

The Registrar Office prepares student enrollment certifications for any student that is active at the time of request. We provide certifications to any student who is receiving benefits for studies under the following chapters:

Chapter 30 Active Duty

The student has the right to receive 36 months of benefits, as well as a full-time monthly pay. They have a time limit of 10 years from the date of licensing to use this service.

Chapter 31 Veteran Readiness and Employment

The student has the right to receive 45 months of benefits. Rehabilitation is approved for a service-associated condition of 50% or more.

Chapter 35 Veteran Dependents

The student has the right to receive 45 months of benefits. This service is for the children and spouse of the beneficiary.

Chapter 1606 Reserve Members and National Guard

The beneficiary serves with the National Guard once a month for a term of six years. They must have met the requirements of high school and required months of training.

Chapter 1607 Active Reserve Members (REAP – Reserve Educational Assistance Program)

The student has the right to receive 36 months of benefits.

Students with Veteran’s Benefits

Students with veteran’s benefits should provide the Certificate of Eligibility and the DD-214 form. If the student needs assistance to complete this document, he/she must contact the Veterans Coordinator in the Registrar’s office.

Students eligible for Veterans benefits are required to make their financial arrangements in line with the policies of the University for all students.

Military Training

Polytechnic University students may request consideration of credit award for documented military training. The Academic Director has the responsibility of working with the student to evaluate the request and to determine if the credit option is appropriate.

For Post 9/11 GI Bill® (Ch 33) students and VA Vocational Rehabilitation and Employment (Ch 31) students, our tuition policy complies with 38 USC 3679(e) which means Post 9/11 and Vocational Rehabilitation and Employment students will not be charged or otherwise penalized due to a delay in VA tuition and fee payments. For eligibility consideration, a Post 9/11 GI Bill student must submit a VA Certificate of Eligibility (COE) and a Vocational Rehabilitation Student must provide a VAF 28-1905 form. Also, should provide the DD-214 form. If the student needs assistance to complete this document, he/she must contact the Veterans Coordinator in the Registrar’s office.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at www.benefits.va.gov/gibill. Students eligible for Veterans benefits are required to make their financial arrangements in line with the policies of the University for all students.

FOR MORE INFORMATION, YOU MAY REACH US AT
1-888-GI Bill 1 (1-888-442-4551)

OR VISIT:
Veterans Affairs – Education

Office Hours

Orlando Campus Registrar Officer: Silquia Velez, MBA

Hours:

Monday to Thursday 10:00 am – 7:00 pm
Friday 8:30 am – 5:00 pm
Phone: 407-677-7000 Ext. 805
Email: sivelez@pupr.edu

Location:

Administrative Office 550 N. Econlockhatchee Trail Orlando, FL 32825