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The Registrar Office of the Polytechnic University is an academic-administrative unit assigned to the Vice Presidency of Academic Affairs. We are responsible for ensuring the integrity and privacy of student academic records. We also ensure compliance with the following processes and/or services: communication of academic offer, quarterly enrollment, academic transcripts, certifications of enrollment and awarded degrees, evaluation of Academic Progress Standards, readmissions, changes of address, department transfers and/or changes in curriculum, classroom allocation, academic assessments, graduate lists, coordination of the Exchange Program, withdrawals, and academic calendars, among others. As part of our commitment, the Registrar Office ensures the reliable implementation of institutional policies, and is adviser for the practices governing academic and administrative operations. We serve as a link between academia and administration, ensuring an ongoing assessment of our processes as a way to improve our services. The Registrar Office also coordinates the Exchange Program and the Department of Veterans, as well as serving as adviser and being responsible for certifying international students. We are also in charge of coordinating registrar services at our locations in Miami and Orlando, Florida. We hope this page will help you find the information you need and streamline the services you require. The Registrar Office is here to serve.
Mayra López
Registrar
Requesting an Academic Transcript
A transcript is an official and confidential document of a student’s academic performance at the institution. It will include courses, contact hours, and grades. Also include the degree conferred for graduate students. There are two types of academic transcripts: Official and Student Copy
Official Transcript – shall be sent directly by Polytechnic University of Puerto Rico to the address or addresses indicated by the student,
Student Copy – is for PERSONAL USE; this shall be noted in the transcript
Processing time for the transcript is 5-7 business days after receiving the request and payment.
Any claim related to this request must be submitted within thirty (30) days from the date you request your transcript order.
How to request an academic transcript?
There are two ways to request the transcript:
The cost of the service is $8.00 per copy (subject to change).
No transcript will be processed for any student with a delinquent status in the finance department
No transcript will be processed for third parties without the student’s written consent. wherein the authorization, photo IDs of both the student and the authorized person, the address to be sent (in the case of the official name and address of the institution), and the payment service.
To apply for readmission:
1. No readmission application will be considered for any student with outstanding debt.
2. Students born in Puerto Rico or the United States must submit their birth certificate.
3. Foreign students must submit documentary evidence of legal status (certificate of naturalization or residence).
4. * Special Students should attach an authorization document from their institution of origin to their readmission request. Their course load should not exceed 12 credits; otherwise, they must complete additional paperwork at the Admissions Office.
5. For a change of faculty when applying for readmission, you must have completed 24 credits or more. This does not apply to students on academic probation. Transfers to the School of Architecture will be approved depending on availability during the requested quarter.
6. Students who are active in the US military should submit attached orders to be exempted from paying the readmission application fee.
Important Note
After the application has been evaluated, the student will receive an enrollment notice for two consecutive quarters. If the student does not enroll in this period, an application for readmission must be filed again. The Summer quarter is optional. Students who have interrupted their studies for a year or more shall be held to the rules, procedures, curriculum, and general catalog current at the time the readmission is approved. All documents submitted to establish eligibility for readmission have become the property of the PUPR. Likewise, the readmission fee is nonrefundable. Falsifying information submitted in this application may be considered sufficient reason to deny readmission to the Polytechnic University of Puerto Rico (PUPR).
Access Digital Readmission Form
Students enter the university in accordance with the annual catalog, based on the student’s date of acceptance. All requirements within that year’s catalog pertaining to the student’s chosen major must be met for graduation. If the curriculum changes, students are not obligated to do so but may choose the new course in lieu of the prescribed course in the entrance catalog. The Department Director will facilitate any necessary transitions if curriculum or requirements change.
Download Academic Program Change Form
Students transferred between Polytechnic University Campuses. Any student requesting a transfer from one campus to another should:
Complete an Authorization for Internal Transfer form and present it to the transferring campus
If the student has an inactive status (two consecutive quarters), he/she should apply for readmission and internal transfer
The student must complete a minimum of 36 credits for the bachelor’s degree or 12 credits of the master’s degree at the Orlando Campus to be considered for graduation.
All the courses and credits from the previous campus will be evaluated for the program he/she is enrolling in. The additional course analysis required to complete the program will be based on the academic program requirements. However, all the credits attended under the same institution will be used to determine the student’s Grade Point Average.
Candidates for a bachelor’s or master’s degree, who have completed at least 80% of the required credit hours, must apply for graduation. Applications may be obtained at the Registrar’s Office. The application must be completed, and the graduation fee paid, no later than the date specified in the Academic Calendar. The application should be completed and returned to the Registrar’s Office after obtaining clearance from the Student Learning Center, Financial Aid Office, and Finance Office, and indicating payment of the nonrefundable graduation fee. Any alleged errors in the analysis of an academic record should be reported to the Registrar within a week after it has been received.
Graduation Requirements
Polytechnic University Orlando Campus reserves the right to make changes to the curricula and degree requirements whenever, in its judgment, such changes are considered beneficial to the Institution. As a rule, a student is entitled to graduate under the curriculum requirements in effect at the time of admission to the University. However, students who fail to fulfill the graduation requirements within the regular period assigned to their corresponding curricula, and students who re-enroll after a period of one year or more of absence, are governed by the requirements applicable to the class in which they will graduate. To receive a graduation diploma from Polytechnic University Orlando Campus, candidates must meet the following conditions:
Apply for graduation after the successful completion of 80% of the required credit hours by filing an application form at the Registrar’s Office.
Pay the graduation fee and satisfy all other financial obligations to the University no later than the date specified in the Academic Calendar.
Their corresponding Dean and Faculty must have recommended students for the degree to the President of Polytechnic University and to the Board of Trustees.
Students completing requirements in the Summer, Fall, Winter, and Spring terms are invited to attend the Commencement Exercises the following Summer.
Students should have completed the final credit hours for the degree at Polytechnic University with the understanding that these credit hours correspond to at least the total credit hours of the program’s last year, as specified and described in the Catalog.
The student must attain a minimum cumulative grade point average of 2.00 in the student’s major. It is highly recommended that students, if possible, repeat all concentration courses they passed with a “D” to improve their GPA.
The student must complete all credit hours specified for the degree within a period of six (6) years. After the expiration of said period, all dated or expired courses must be replaced with third- and fourth-year courses, unless otherwise authorized by the corresponding Department Head and Dean of Faculty.
For graduation with honors, the undergraduate student must satisfy all the following additional criteria:
Completed at least 65% of the credit hours required for graduation at Polytechnic University, Orlando Campus
Earned, at Polytechnic University, Orlando Campus, an overall (including all attempted credit hours) grade point average of 3.250-3.499 for Cum Laude; 3.500-3.899 for Magna Cum Laude; or 3.900-4.000 for Summa Cum Laude
Curricular Changes
Students enter the university in accordance with the annual catalog, based on their date of acceptance. All requirements within that year’s catalog pertaining to the student’s chosen major must be met for graduation. If the curriculum changes, students are not obligated to do so but may choose the new course in lieu of the prescribed course in the entrance catalog. The Department Director will facilitate any necessary transitions if curriculum or requirements change.
Registration for all students is held prior to the beginning of each trimester on designated registration days as stipulated in the Academic Calendar. Completion of registration for each term is a prerequisite to class attendance. The academic year consists of three terms and one optional summer session. Fall, Winter, and Spring classes are scheduled from 4:00 pm to 10:30 pm, Monday through Thursday, and from 9:00 am to 1:00 pm on Saturdays. Depending on the term, students may be required to make up lost class contact hours due to holidays. Summer class hours are subject to defer pending student needs.
Change of Information
When students submit their applications for admission, they are required to write down their mailing address. After admission, changes of address should be reported immediately to the Registrar’s Office. If the student does not update their address, the University will not be responsible for correspondence it sends that is not received by the student. Any notice, official or otherwise, mailed to a student’s address as it appears on the records shall be deemed sufficient notice.
Change of Address
When students submit their applications for admission, they are required to write down their mailing address. After admission, changes of address should be reported immediately to the Registrar’s Office. If the student does not update their address, the University will not be responsible for correspondence it sends that is not received by the student. Any notice, official or otherwise, mailed to a student’s address as it appears on the records shall be deemed sufficient notice.
Download Contact Information Request Form
The school is approved by the Puerto Rico State Approving Agency to provide academic training to the students under the various GI Bill® programs.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at: https://www.benefits.va.gov/gibill. Students eligible for Veterans benefits are required to make their financial arrangements in line with the policies of the University for all students.
Affairs related to veteran students are coordinated, counseled and evaluated in the institution’s Registrar Office. It is our duty and commitment to inform you about the range of benefits this service provides. The program also pays benefits to eligible veterans, reserve members and active duty service members while they are in an approved education or training program. Additionally, it can help veterans with service-associated disabilities to find and maintain suitable employment.
The student must deliver the following documents:
DD-214, Certificate of Eligibility, Responsibilities as Veteran’s Beneficiary.
The Registrar Office prepares student enrollment certifications for any student that is active at the time of request. We provide certifications to any student who is receiving benefits for studies under the following chapters:
VA benefits and services are classified within these main categories:
You may be eligible for VA benefits if you are:
– A veteran
– A veteran’s dependent
– The surviving spouse, child or parent of a deceased veteran
– A service member on active duty
– A member of the Reserves or National Guard
FOR MORE INFORMATION, YOU MAY REACH US AT
1-888-GI Bill 1 (1-888-442-4551)
OR VISIT:
*Per DoD MOU, paragraph 3.j.(2), institutions are required to “Refrain from providing any commission, bonus, or other incentive payment based directly or indirectly on securing enrollments or federal financial aid (including Tuition Assistance funds) to any persons or entities engaged in any student recruiting, admission activities, or making decisions regarding the award of student financial assistance.”
*Per DoD MOU, paragraph 3.j.(3), institutions are required to “Refrain from high-pressure recruitment tactics such as making multiple unsolicited contacts (3 or more), including contacts by phone, email, or in-person, and engaging in same-day recruitment and registration for the purpose of securing Service member enrollments.”
The University seeks to foster a spirit of honesty and integrity. Any work submitted by a student must represent an original work produced by that student. Any source used by a student is to be documented through normal scholarly references and citations, and the extent to which any sources have been used must be apparent to the reader. The University, further, considers dishonesty the resubmission for a subsequent course, partially or entirely of work already submitted and graded for a previous course. It is the student’s responsibility to seek clarification from the course instructor about how much help may be received in completing an assignment or exam or project or what sources may be used. Students found guilty of academic dishonesty or plagiarism shall be liable for sanctions up to and including dismissal from the University.
Polytechnic University of Puerto Rico, committed to Academic Excellence, establishes institutional policies that serve as guides for the well-being of the academic community. To promote these policies, several procedures have been established to allow students to know where to file a claim through the appropriate institutional constituencies.
Promotion of these policies is done through the following media: brochures, catalog, and PUPR web page. Among the policies are:
Monday to Thursday 10:00 am – 7:00 pm
Friday 8:30 am – 5:00 pm
Phone: 407-677-7000 Ext. 805
Email: sivelez@pupr.edu
Administrative Office 550 N. Econlockhatchee Trail Orlando, FL 32825
