The Registrar Office of the Polytechnic University of Puerto Rico is an academic-administrative unit assigned to the Vice Presidency of Academic Affairs. We are responsible for ensuring the integrity and privacy of student academic records.
We also ensure compliance with the following processes and/or services: communication of academic offer, quarterly enrollment, academic transcripts, certifications of enrollment and awarded degrees, evaluation of Academic Progress Standards, readmissions, changes of address, department transfers and/or changes in curriculum, classroom allocation, academic assessments, graduate lists, coordination of the Exchange Program, withdrawals, and academic calendars, among others.
As part of our commitment, the Registrar Office ensures the reliable implementation of institutional policies, and is adviser for the practices governing academic and administrative operations. We serve as a link between academia and administration, ensuring an ongoing assessment of our processes as a way to improve our services.
The Registrar Office also coordinates the Exchange Program and the Department of Veterans, as well as serving as adviser and being responsible for certifying international students. We are also in charge of coordinating registrar services at our locations in Miami and Orlando, Florida.
We hope this page will help you find the information you need and streamline the services you require.
Transcript is an official and confidential document of the academic performance of the student in the institution. It will include courses, contact hours and grades. Also include the degree conferred in the case of graduate students.
There are two types of academic transcript: Official and Student Copy
Official Transcript – shall be sent directly by Polytechnic University of Puerto Rico to the address or addresses indicated by the student,
Student Copy – is for PERSONAL USE; this shall be noted in the transcript
Processing time for transcript is 5-7 business days, after receiving the request and payment.
Any claim related to this request must be submitted within thirty (30) days from the date you request your transcript order.
How to request an academic transcript?
There are two ways to request the transcript:
On Campus – the student can request the transcript in the Integrated Services Center (CESI in Spanish) or in the Bursar Office
Service Fee: Please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
No transcript will be processed to any student with a delinquent status in the finance department
No transcript will be processed to third parties without the written consent of the student. In such a case, the authorized person should personally submit the application at the Integrated Services Center (CESI), wherein the authorization, photo ID, both the student and the authorized person, address which will be sent (in the case of official name and address of the institution), and payment service
Questions or additional information about services, you may contact Registro@pupr.edu by email or by phone at (787) 622-8000 x 280.
NOTE: No applications will be accepted by fax, email or phone
Certification
Certification
Students may request a certification for a variety of reasons: medical insurance coverage, loan deferment, work, income tax, GPA, etc.
How to apply for a student certification:
A request for student verification or certification requires the requesting student’s signature, according to the FERPA Act of 1974 (Family Educational Rights & Privacy Act). For this reason, email requests for verifications or certifications will not be acceptable. The certification must be requested either by sending a signed copy by fax to (787) 764-1902 or by sending a duly signed request to the following address:
Polytechnic University of Puerto Rico Registrar Office P.O. Box 192017 San Juan, P.R. 00919-2017
Information to be included in your letter
– Name listed in institution (PUPR) records
– Student ID number
– Social Security Number
– Current address
– Date (day and month) of birth
– Specify the reason for requesting verification (e.g. medical insurance coverage)
– Full name of institution where the transcript will be sent
– Money order or credit card information, including card number, expiration date, name of card holder and the amount to be charged for the service requested
– Price per copy: Please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
Important Note
No transcript will be processed to any student enrolled in the institution with a delinquent status in the finance department.
Similarly, no transcript will be processed to third parties without a signed authorization from the student. In such a case, the person in charge should personally submit the application at the Center for Integrated Services (CESI) with an authorization letter.
The university webpage will soon have the application for student transcripts available for download.
Readmission
Readmission
To apply for readmission:
1. No readmission application will be considered for any students with outstanding debt.
2. Students born in Puerto Rico or United States must submit their birth certificate.
3. Foreign students must submit documentary evidence of legal status (certificate of naturalization or residence).
4. * Special Students should attach an authorization document from their institution of origin to their readmission request. Their course load should not exceed 12 credits; otherwise they must complete additional paperwork at the Admissions Office.
5. For a change of faculty when applying for readmission, you must have approved 24 credits or more. This does not apply to students on academic probation. Transfers to the School of Architecture will be approved depending on availability during the requested quarter.
6. Students who are active in the US military should submit attached orders to be exempted from paying the readmission application fee.
Important Note
After the application has been evaluated, the student will receive an enrollment notice for two consecutive quarters. If the student does not enroll in this time period, an application for readmission must be filed again. The Summer quarter is optional. Students who have interrupted their studies for a year or more shall be held to the rules, procedures, curriculum and general catalog current at the time the readmission is approved.
All documents submitted to establish eligibility for readmission becomes property of the PUPR. Likewise for the readmission fee, which is nonrefundable. Falsifying information submitted in this application may be considered sufficient reason to deny readmission to the Polytechnic University of Puerto Rico (PUPR).
The university webpage will soon have the application for readmission available for download.
Change of Address
Change of Address
Note: To request a change of address, you must download the form from the webpage, but it must be delivered in person at the Registrar Office. The request cannot be completed electronically since the student signature is required.
The Registrar Office coordinates the university Exchange Program, as well as counseling for international students. Our goal is to promote and increase student exchange through the United States, Canada and Spain. We provide these services and give you the opportunity to join the program and expand your personal and educational horizons.
In this site, you will find information about the programs we have available for studies abroad, and the necessary steps to apply to them. You may also get details of the educational costs, regulations and documents required to participate in the program.
This is a great opportunity that allows you to immerse yourself and learn about the history and cultural diversity of other universities around the world. You also get the chance to live in a different climatic and geographical environment, which makes this a memorable and rewarding experience. For these reasons, we invite you to take advantage of the services and benefits we offer to help you make the most of your college career.
We hope you will find the information you need in this page, and that you will support our exchange program, which was created for your enjoyment. Remember to go to the Registrar Office to receive further counsel. Come and embark in this adventure with us!
We are here to serve you,
Mrs. Mayra I. López Institutional Registrar Exchange Program Director
– Meet with your academic advisor and exchange coordinator.
– Get to know the regulations and procedures of the program you will apply to.
– Do an internet research of the university.
– Check the courses you wish to take and attend the exchange meetings.
– Read, complete and submit the application and required documents in a timely manner to have them processed.
– Complete the application form and make the due payment.
During the Exchange:
– Meet with the host university coordinator. – Attend welcome orientations. – Provide contact information to coordinators, family and friends. – Maintaining eligibility requirements and follow the rules and procedures of the university. – Pay any extra costs as requested by the university. – Inform the coordinator if any changes take place in your curriculum. – Remember that any decisions and actions are taken at your own risk.
After the Exchange:
– Request an academic transcript and verify that the courses you took have been accredited. – On a voluntary basis, you can help promote the Exchange Programs in future orientations.
Eligibility and Requirements
– The applicant must be an active student and not be under academic probation at the time of filing the application.
– The requested course should not have been already taken or failed by the student at the Polytechnic University.
– PUPR has established a GPA of 3.00 or more and other prerequisites for taking the requested courses. The GPA may vary according to the department and/or university where the student will apply.
– A minimum of 12 credits per semester is authorized. To take a greater number of credits, the authorization of the Exchange Program Director is required.
– You must complete and duly sign the Waiver of Liability and Information of PUPR.
Fringe Benefits
– Personal growth, as well as becoming more independent and acquiring more knowledge
– Living in a different geographical region
– Explore and appreciate new cultures and areas of studies
– Expand your personal and educational perspectives
– Perform a search for graduate and/or professional schools
– Obtain new employment opportunities
Programs Available for Study Abroad
National Student Exchange (NSE)
– Program for undergraduate students across the United States and Canada.
– Participating in this program is culturally rewarding and one of the most significant experiences during your university studies at the undergraduate level.
– Once enrolled, the student has the opportunity to participate in the “Study Abroad” program at the university where he applied for the exchange.
– It is very important to have a notion of the weather and geographical area you selected before doing the exchange, as well as the location of the university and its surrounding locations.
– Educational costs of the program vary depending on the term the student wishes to do the exchange. The cost may increase by 5% for next year.
– In addition to college scholarships, students can apply for grants to cover the financial costs.
– Some colleges may have additional costs in their facilities.
– Lodging and meals are paid for at the host university.
– Transportation and personal expenses are not included.
Duration of NSE
– The exchange student may apply for the following terms: ___One (1) Quarter ___One (1) Full Year ___Summer
– After completing the exchange, the student may apply to another university if so desired.
– To extend the duration of the exchange, the student should contact the Exchange Program Coordinator at his/her college.
NSE Regulations
– The student must verify the courses with the director of his/her Department to have them validated and subsequently accredited.
– Course limitations: some universities might have a selection of courses that are closed to the exchange program.
– The student must have passed the Test Of English as a Foreign Language (TOEFL).
Enrollment
Plan A: (Host Payment) Payment for tuition takes place at the host university.
Plan B: (Home Payment) Payment for tuition takes place at PUPR.
Plan A/B: The University accepts both types of payments.
Financial Aid
Plan A: Financial aid is requested at the host university.
Plan B: Financial aid is requested at the Financial Aid Office of PUPR.
* Financial aid should be requested in only one place or under one plan. * For exchanges in Canada, the student must apply for financial aid at PUPR, regardless of whether it’s Plan A or B.
Medical Insurance Plan
– NSE neither requires nor provides medical coverage to the student.
– It is the responsibility of the student to be covered under a health plan during the time of the exchange
– Some universities require evidence of health coverage.
Documents to Attach to Your Request
– Application for admission requires payment of a fee. To learn more, please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
– Request for Academic Transcript: (2) copies of your transcript with final grades for the current semester. This should be delivered to the Exchange Program Office.
– Result of Test Of English as a Foreign Language (TOEFL)
– Two reference letters from PUPR professors (in English). They must be delivered via internal mail.
– Applications from students under 21 years of age must be signed by their parents or legal guardians.
– This is a program of Hispanic, Latin American and European studies in Toledo, the “Imperial City”.
– You have the opportunity to explore and delve into Spanish history, culture and society.
– You may choose from a variety of subjects: Archaeology and Anthropology, Art History, Economics, History, Spanish Cultural Heritage, Literature (from Spain and Latin America), Spanish Language, Linguistics, and Political Science, among others.
– Free lodging is available at Residencia de San Juan de la Penitencia. If you wish to stay with a Spanish family, you must pay an additional fee.
– Tours guided by program professors: the monastery of El Escorial, Madrid, Segovia, Aranjuez, Segobriga, or the Don Quixote Route. Other tours are also offered for an additional fee.
Duration of Toledo
Exchange students may apply for the following terms: ___May 18 – June 10 ___Summer – June 16 – July 28 ___ Academic Year – September 7 – May 2 ___ Fall – September 7 – December 14 ___Spring – January 18 – May 2
Each term has a payment period (please refer to brochure).
Regulations of Toledo
– Students earn 12 credits per semester, 6 – 9 credits in the summer term, or 3 credits in the May term.
– Classes are held Monday through Thursday and are taught in Spanish.
– Minimum of two years of college-level Spanish.
– 2.50 GPA (average B grade in Spanish).
– Acceptance of the application is based on an evaluation of the application and academic transcript.
– Application fee: Please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
Program Costs
– The basic costs of the program include: education, enrollment and study abroad fees, medical insurance, tours, in-residence lodging, and a non-refundable deposit.
– Airfare, lodging with family, and personal expenses are not included.
– Prices may vary according to the value of currency and international economic circumstances. To learn more, please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
Documents to attach to your request:
– (1) 2×2 photo
– Completed application form and payment of fee. To learn more, please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
– Request for Academic Transcript: (2) copies of your transcript with final grades for the current semester. This should be delivered to the Exchange Program Office.
– Pre-enrollment form for courses to be taken.
– Room request form.
– Reference letters from PUPR professors. They must be delivered via internal mail.
– Applications from students under 21 years of age must be signed by their parents or legal guardians.
– This university is part of the largest state university system in the U.S..
– It offers a summer program in English, which allows you to improve and develop the four basic language skills: communication, listening, writing, and reading.
– It is designed for graduate and undergraduate students, as well as for exchange students who wish to develop their academic level in English.
Regulations and Duration of Oswego Program
– The program duration is 3 weeks starting in mid-July, or 6 weeks starting in mid-June.
– Selection of courses designed at beginner, intermediate and advanced levels.
– Classes are 4 hours long and are offered daily, Monday through Friday.
– Credits, transcripts and certificates are awarded upon successful completion of the program.
Program Costs
– The basic costs of the program include: education, enrollment and study abroad fees, tours, in-residence accommodation, courtesy calling card, meals during the week, and transportation to and from the Syracuse airport. It also includes a welcome gift and a graduation banquet at the end of the program.
– The program offers tours to the Niagara Falls and two nights in NYC.
– The airfare, health insurance, textbooks, meals during weekends, and personal expenses are not included.
Documents to attach to your request:
– (1) 2×2 photo
– Completed application form and payment of fee. To learn more, please refer to the most recent Registration Costs schedule, available in our Student Financial Services page.
– Request for Academic Transcript: (2) copies of your transcript with final grades for the current semester. This should be delivered to the Exchange Program Office.
– Pre-enrollment form for courses to be taken.
– Reference letters from PUPR professors. They must be delivered via internal mail.
– Applications from students under 21 years of age must be signed by their parents or legal guardians.
The school is approved by the Puerto Rico State Approving Agency to provide academic training to the students under the various GI Bill® programs.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at: https://www.benefits.va.gov/gibill. Students eligible for Veterans benefits are required to make their financial arrangements in line with the policies of the University for all students.
Affairs related to veteran students are coordinated, counseled and evaluated in the institution’s Registrar Office. It is our duty and commitment to inform you about the range of benefits this service provides. The program also pays benefits to eligible veterans, reserve members and active duty service members while they are in an approved education or training program. Additionally, it can help veterans with service-associated disabilities to find and maintain suitable employment.
The student must deliver the following documents: DD-214, Certificate of Eligibility, Responsibilities as Veteran’s Beneficiary.
The Registrar Office prepares student enrollment certifications for any student that is active at the time of request. We provide certifications to any student who is receiving benefits for studies under the following chapters:
Chapter 30 Active Duty
The student has the right to receive 36 months of benefits, as well as a full-time monthly pay. They have a time limit of 10 years from the date of licensing to use this service.
Chapter 31 Vocational Rehabilitation
The student has the right to receive 45 months of benefits. Rehabilitation is approved for a service-associated condition of 50% or more.
Chapter 35 Veteran Dependents
The student has the right to receive 45 months of benefits. This service is for the children and spouse of the beneficiary.
Chapter 1606 Reserve Members and National Guard
The beneficiary serves with the National Guard once a month for a term of six years. They must have met the requirements of high school and required months of training.
Tuition Assistance (T/A)
All the students with benefits under chapter 1606.
You must request assistance by accessing the internet page www.goarmyed.com.
Then bring the voucher to validate your payment at the Finance Office.
What does the Veterans Program offer?
VA benefits and services are classified within these main categories:
Compensation
Pension
Health Care
Vocational Rehabilitation and Employment
Education and Training
Home Loans
Life Insurance
Dependents and Survivors
Burial
Who is eligible?
You may be eligible for VA benefits if you are:
– A veteran
– A veteran’s dependent
– The surviving spouse, child or parent of a deceased veteran
– A service member on active duty
– A member of the Reserves or National Guard
FOR MORE INFORMATION, YOU MAY REACH US AT 1-888-GI Bill 1 (1-888-442-4551)
*Per DoD MOU, paragraph 3.j.(2), institutions are required to “Refrain from providing any commission, bonus, or other incentive payment based directly or indirectly on securing enrollments or federal financial aid (including Tuition Assistance funds) to any persons or entities engaged in any student recruiting, admission activities, or making decisions regarding the award of student financial assistance.”
*Per DoD MOU, paragraph 3.j.(3), institutions are required to “Refrain from high-pressure recruitment tactics such as making multiple unsolicited contacts (3 or more), including contacts by phone, email, or in-person, and engaging in same-day recruitment and registration for the purpose of securing Service member enrollments.”
